Need A New Email? Top 8 Email Hosting Services In 2023

Email is an essential communication tool for businesses and individuals alike. It's no wonder that email hosting services are in high demand, as they offer many benefits, such as a professional email address, reliable email delivery, and improved security. In this post, we will look at the top 8 email hosting services in 2023.

1. Google Workspace

Best use cases: Small to large businesses that need a suite of productivity tools.

Google Workspace (formerly G Suite) is a cloud-based productivity suite that includes Gmail, Google Drive, Google Docs, and more. It offers a robust set of tools that can help businesses of all sizes increase productivity and collaboration.

Google Workspace Features

• Unlimited cloud storage,
• advanced security features,
• custom email addresses
• Custom email addresses with your own domain name
• 30GB of storage per user (or unlimited storage with the Business and Enterprise plans)
• Collaborative tools such as Google Docs, Sheets, and Slides
• Video and voice conferencing with Google Meet
• Advanced security features such as two-factor authentication and data loss prevention
• Integration with other Google apps such as Calendar and Drive
• Mobile access through the Gmail app

“Google Workspace is an incredible suite of tools for modern businesses. It features a comprehensive set of productivity, communication, and collaboration tools that are easy to use and customizable to fit your needs” - Srishti J. on Capterra

Google Workspace Pricing

• Business Starter: $6/user/month when billed annually. Includes 30 GB storage per user, Gmail, Google Meet, and other features.
• Business Standard: $12/user/month when billed annually. Includes 2 TB storage per user, advanced Gmail and Meet features, and other features.
• Business Plus: $18/user/month when billed annually. Includes 5 TB storage per user, enhanced security features, and other features.

Enterprise: Custom pricing. Includes unlimited storage, advanced security and compliance features, and more.

2. Microsoft 365

Best use cases: Businesses that need a suite of productivity tools and use Microsoft Office software.

Microsoft 365 (formerly Office 365) is a cloud-based productivity suite that includes Outlook, Microsoft Word, Excel, PowerPoint, and more. It's a great choice for businesses that already use Microsoft software and want to transition to the cloud.

Microsoft 365 Features

• Custom email addresses with your own domain name
• 50GB of storage per user
• Collaborative tools such as Microsoft Word, Excel, and PowerPoint
• Video and voice conferencing with Microsoft Teams
• Advanced security features such as encryption and threat protection
• Integration with other Microsoft apps such as OneDrive and SharePoint

“The comprehensive range of tools, including word processing, email management, video conferencing, and project management, have made it incredibly easy for me to switch between different tasks and work seamlessly across different devices.” - Rachel C. on G2

Microsoft 365 Pricing

• Microsoft 365 Personal: $6.99/month or $69.99/year, includes premium Outlook.com features, Microsoft Office apps (Word, Excel, PowerPoint), 1 TB OneDrive cloud storage, and advanced security features
• Microsoft 365 Family: $9.99/month or $99.99/year, includes all the features of Microsoft 365 Personal for up to 6 people
• Microsoft 365 Business Basic: $6.00/user/month, includes Outlook.com, Exchange, SharePoint, Teams, and other business apps and services
• Microsoft 365 Business Standard: $12.50/user/month, includes all the features of Business Basic plus desktop versions of Office apps and more advanced security features
• Microsoft 365 Business Premium: $22.00/user/month, includes all the features of Business Standard plus advanced security and management features and Microsoft Intune mobile device management.

3. Zoho Mail

Best use cases: Small to medium-sized businesses that need a budget-friendly email hosting service.

Zoho Mail is an email hosting service that offers a range of features at an affordable price. It's a great choice for small businesses that want a professional email address without breaking the bank.

Zoho Mail Features

• Custom email addresses with your own domain name
• 5GB of storage per user (or 30GB with the Professional plan)
• Collaboration tools such as task management and notes
• Advanced security features such as two-factor authentication and anti-spam filters
• Integration with other Zoho apps such as CRM and Projects
• Mobile access through the Zoho Mail app

Zoho mail is really cheap compared to other business mail hosting solutions such as Google Workspace. Additionally, Zoho mail offers free business mail plans with up to 5 users and 5GB of mail only storage all for free. This is a big plus for start up companies that may need a business email to start with. - Luke M. on G2

Zoho Mail Pricing

• Mail Lite: $1/user/month when billed annually. Includes 5 GB storage per user.
• Mail Premium: $4/user/month when billed annually. Includes 10 GB storage per user, email hosting with your own domain, 1GB attachments and other features.

Workplace: From $3/user/month when billed annually. Includes advanced access to apps.

4. FastMail

Best use cases: Individuals or small businesses that need a simple and reliable email hosting service.

FastMail is an email hosting service that focuses on simplicity and reliability. It's a great choice for individuals or small businesses that want a no-frills email hosting solution.

FastMail Features

• Custom email addresses with your own domain name
• 2GB of storage per user (or more with higher plans)
• Advanced security features such as end-to-end encryption
• Calendar integration with other popular calendar apps
• Mobile sync with all devices
• Customizable and ad-free webmail interface

“Fastmails service is a powerful, privacy focused alternative to other business email providers. Migration from GSuite was easy and support has been nothing but fantastic.” - Ben M. on G2

FastMail Pricing

• Basic: $3/user/month when billed annually. Includes 2 GB storage, calendars, and contacts.
• Standard: $5/user/month when billed annually. Includes 30 GB storage, custom domains, and other features.

Professional: $9/user/month when billed annually. Includes 100 GB storage, email rules, and other features.

5. ProtonMail

Best use cases: Individuals or businesses that prioritize email security and privacy.

ProtonMail is an email hosting service that prioritizes security and privacy. It uses end-to-end encryption to protect user data, making it a great choice for individuals or businesses that value security.

ProtonMail Features

• End-to-end encryption for all emails and attachments
• Two-factor authentication and other security features
• Custom domain support
• Anonymous email addresses and message expiration options
• User-friendly interface with customizable themes and templates
• Mobile apps for iOS and Android
• Integration with third-party services like ProtonVPN and Tutanota

“I love how it gives you the option to encrypt an email to someone who isn't on Proton. The self-destruct option is also very cool. I also love the ability to unsubscribe from a mailing list without having to click anything in the email. But more than anything, the software doesn't get in the way of your usual workflows.” - Jacques R. on G2

ProtonMail Pricing

• Mail Essentials: $6.99/user/month when billed annually. Includes 15 GB storage, 3 custom domains, and other features.
• Business: $11/user/month when billed annually. Includes 500 GB storage, 10 custom domains, unlimited Hide My Email aliases, and other features.

Enterprise: Pricing available upon request. Features included are customizable.

6. Bluehost

Best use cases: Small businesses that need web hosting and email hosting in one place.

Bluehost is a web hosting company that also offers email hosting as part of its services. It's a great choice for small businesses that want an all-in-one solution for their website and email.

Bluehost Features

• Unlimited email accounts with your own domain name
• Email storage space ranging from 100 MB to unlimited, depending on your plan
• Access to webmail and support for POP3 and IMAP protocols
• Advanced email security features like SpamExperts and CodeGuard
• Integration with Microsoft Office 365 for additional productivity tools
• 24/7 support from Bluehost's customer service team

“Beyond boarding process for setting up a WordPress website was very easy. transferring a domain name to bluehost name servers with straightforward and setting up an email address was equally easy.” - Darin S. on G2

Bluehost Pricing

• Basic: $4.99/month when billed annually. Includes 100 MB storage per account, webmail, and other features.
• Plus: $9.99/month when billed annually. Includes unlimited storage, Microsoft Office 365 integration, and other features.

Choice Plus: $14.99/user/month when billed annually. Includes unlimited websites, unlimited storage, and other features.

7. HostGator

Best use cases: Small to medium-sized businesses that need a reliable email hosting solution with good customer support.

HostGator is primarily known for its web hosting services but also offers email hosting solutions for businesses. It offers affordable plans with features such as unlimited email accounts and webmail access.

HostGater Features

• Custom email addresses with your own domain name
• Unlimited email accounts
• 99.9% uptime guarantee
• Spam protection and virus scanning
• Webmail access through cPanel or Horde
• Mobile access through the Horde app

“I like that their plans are economical, from those who start their project to those who already receive a huge amount of visits on their website. The best thing is that it includes professional emails, SSL certificate and free domain for a year.”   - Jose Daniel T. on G2

HostGator Pricing

• Hatchling Plan: $2.75/month (with introductory offer), includes unlimited email accounts, 10 GB of storage, and a single website.
• Baby Plan: $3.50/month (with introductory offer), includes up to unlimited email accounts, 40 GB of storage, and up to 5 websites.

Business Plan: $5.25/month (with introductory offer), includes up to 500 email accounts, unlimited storage, and unlimited websites.

8. Rackspace

Best use cases: Large businesses and enterprises that need a robust email hosting solution with advanced features and customization options.

Rackspace is an email hosting service that offers enterprise-level solutions for businesses of all sizes. It offers a range of features and customization options for businesses that need a high degree of control over their email environment.

Rackspace Features

• Custom email addresses with your own domain name
• Custom branding and advanced customization options
• Advanced email security features such as threat protection and encryption
• Mobile access through the Rackspace app
• Collaboration tools such as shared calendars and contacts
• Email archiving and compliance features

"Rackspace email hosting is a premium email hosting program, and also it is affordable. You can access it from any time and everywhere quickly. Therefore, it is a very good solution." -User on G2

Rackspace Pricing

• Basic: $2.99/user/month. Includes 25 GB storage, webmail, and other features.
• Plus: $3/user/month. Includes 30 GB storage, Microsoft Exchange, mobile sync, and other features.
• Advanced: $6.99/user/month. Includes advanced security features, unlimited email archiving, and more.

What to consider when choosing

Choosing the right email hosting service can be a crucial decision for your business or personal use. To help you make the right choice, here are some factors to consider:

• Price: Consider your budget and choose a plan that fits your needs.
• Features: Look for features that matter to you, such as custom email addresses, storage space, security, and collaboration tools.
• User interface: Make sure the email hosting service you choose has an intuitive and user-friendly interface.
• Customer support: Look for a service with reliable and responsive customer support. We hope this list has helped you narrow down your options and find the best email hosting service for your needs.

In conclusion, the email hosting services listed above offer a range of features and benefits to meet the needs of different businesses and individuals. Consider your priorities and choose a service that aligns with your needs and budget.

Email Hosting Services FAQ

1. What is email hosting?

Email hosting is a service that allows businesses and individuals to create and manage email accounts with their own domain name (e.g., yourname@yourbusiness.com). Email hosting services provide a range of features, such as storage, security, and collaboration tools.

2. Can I use my existing email address with an email hosting service?

Yes, most email hosting services allow you to use your existing email address with their service. However, you may need to set up email forwarding or migration to ensure a seamless transition.

3. Can I access my email from multiple devices with an email hosting service?

Yes, most email hosting services provide webmail access, which allows you to access your email from any device with an internet connection. You can also configure your email client (e.g., Microsoft Outlook, Apple Mail) to access your email.

4. Can I use an email hosting service with my own domain name?

Yes, most email hosting services allow you to use your own domain name for your email address. This gives your email a more professional and branded appearance.

5. What happens if I exceed my storage limit with an email hosting service?

If you exceed your storage limit, you may not be able to receive new emails or may have to delete older emails to make space. Some email hosting services offer additional storage as an add-on feature or allow you to upgrade to a higher plan with more storage.

6. How do I migrate my email to a new email hosting service?

Most email hosting services offer migration tools or support to help you transfer your email data (including messages, contacts, and calendars) to their service. You may also need to update your domain's MX records to ensure that incoming emails are directed to your new email hosting service.